Information Governance

How sharing information in your medical records can help the NHS to provide better care.
A modern information system has been developed, which will make increased use of information from medical records with the intention of improving health services.  The system is being delivered by the Health and Social Care Information Centre (HSCIC) and NHS England on behalf of the NHS.  The new system will provide joined-up information about the care received from all of the different parts of the health service, including hospitals and GP practices. 
Your date of birth, full postcode, NHS Number and gender rather than your name will be used to link your records in a secure system, managed by the HSCIC. Once this information has been linked a new record will be created. This new record will not contain information that identifies you. The type of information shared, and how it is shared, is controlled by law and strict confidentiality rules. 
For further information including “frequently asked questions (FAQS)” please visit

If you are happy for your information to be shared you do not need to do anything.  There is no form to fill in and nothing to sign and you can change your mind at any time.

If you have concerns or are not happy for your information to be shared let the surgery know as soon as possible completing an “opt out” form (available at Rowlands Gill and High Spen surgery) and we will update your medical records.


Data Protection
The data protection act applies to personal information and ensures that it is handled properly. Personal information is information about you. It can be your name, address or telephone number. The Act works in two ways: firstly it helps to protect your interests by obliging organizations to manage the information they hold in a proper way: the second area covered by the Act gives you important rights, including the right to know what information is held about you and the right to correct information that is wrong.


Patient Confidentiality
We respect your right to privacy and keep all your health information confidential and secure. It is important that the NHS keeps accurate and up-to-date records about your health and treatment so that those treating you can give you the best possible advice and care. Please remember to inform us of any changes with your personal details. (e.g. change of address, name, telephone number etc)

Everyone has the right to access personal data held about themselves in either computerised or manual form, this includes NHS medical records and private records made by doctors and other health care professionals.

This information is only available to those involved in your care, or to whom you have given written permission.


Access to your Medical Records
All patients have the right to see what is kept in their medical record. If you want to view your record please make a request with the Practice Manager. You are also entitled to receive a copy of the information you have seen, please note that a small charge may be made for the administration and time involved.

Should your doctor decide that seeing your records might put your health at risk, you may only be shown part of your records or your request may be declined.

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